Exhibit Space:
All inside exhibit spaces are approximately 8’ x 10’ and will
include an 8-foot skirted table with 2 chairs.
Electrical outlets are provided, however, exhibitors must provide
their own extension cords. Special power
requirements must be arranged in advance.
Wireless Internet access will be made available during the
event. Any additional phone line and
Internet requirements must be coordinated through the Central Texas
Business Resource Center.
30-days advanced notice for phone and Internet connections is
required.
Additional Furniture:
The cost for an additional 8-foot skirted table with 2 chairs is
$50.00, you must specify your needs on your
application form. Furniture required on the day of the event will be
charged an additional $5.00 bringing the
total cost to $55.00 and possibly not be skirted. You are welcome
to bring your own furniture in addition to
what has been provided.
Lunch & Hospitality:
Exhibitors receive two lunch tickets with each space.
Additional lunch is $10.00 per person. Lunch will be
served from 11:30-1:00 pm. Lunch Reservations must be made by
Friday, January 23rd, to
guarantee a meal. Continental breakfast may be provided to
exhibitors before the event, and is available
only while the food lasts.
Set-Up Requirements:
Set-up
time for exhibitors will be on Tuesday, February 3rd
from 8:00 am-5:00 pm. During exhibition hours the day of the
event, a company representative must be at the space at all
times. Front of the building can be used for loading and
unloading only.
Removal of Displays from Spaces:
All displays must be completely cleared out by 6:00 pm on
Wednesday, February 4th. If additional time is
needed for dismantling your space, please contact Diane Drussell at (254)
200-2001. There will be
absolutely no dismantling of displays prior to 4:00 pm on Wednesday.
To do so will eliminate
participation in future Fort Hood Region Government Vendor Conference &
Expo events.
Door Prizes:
Free prizes and promotional items entice visitors to your
space. All drawings for door prizes being awarded
by exhibitors must be conducted before the close of the event on
Wednesday. Prizes must be awarded
with “no strings attached.” Participating exhibitors will provide
the event prize space with the prizes, which
will be announced over the PA system at designated times. We will
provide a basket/bowl for entries for the
door prize drawings at the prize space. We will draw the name and keep
the prize at our space until the
winner shows to claim the prize.
Use of the Exhibit Space:
1) Any entertainment, audiovisual presentations, etc. must be
kept within bounds of the exhibit space
and kept on a low volume.
2) Any live animal, bird, etc. must be approved in advance by
the Central Texas Business Resource Center. 3) Only one business
is allowed per space.
4) Items or products can be sold, but there are some limitations
such as food and drink items. For further details, contact
Marcus Carr. The Central Texas Business Resource Center is not
liable for any transactions. 5) It is suggested that all
equipment and promotional give-a-ways be secured following
setup.
6) NO RICE, SEQUINS, ARTIFICIAL SNOW, CONFETTI, GLITTER, HAY
OR FLAMABLE OBJECTS ALLOWED IN THE SPACE. To do so could result
in a monetary fine by the Killeen Civic & Conference Center.
Liability Insurance:
Each exhibitor shall carry liability insurance on his or her own
exhibit. The Central Texas Business Resource
Center or its contributors, the Greater Killeen Chamber of Commerce, and
the City of Killeen cannot be liable
for loss due to theft.
Parking:
There is no parking in front of the Killeen Civic &
Conference Center entry except for loading and unloading
purposes only.
Cancellations:
Absolutely no refunds for cancellations after January 5, 2009.
Space Assignments:
Space assignments will be based on first come, first served
basis, upon receipt of down payment. Confirmation forms will be
sent to the listed point of contact one (1) week prior to the
event.
Show Dates & Times:
The Killeen/Fort Hood Government Vendor Conference & Expo
will be held on Wednesday, February 4, 2009, from 8:00 am until
4:00 pm at the Killeen Civic & Conference Center, 3601 South W.S. Young Drive, Killeen TX 76543.
The event will be held regardless of the weather.
Point of Contact:
Diane Drussell; Office Number (254) 200-2001. Email:
dianed@workforcelink.com.
Marcus Carr; Office number (254) 200-2001. E-mail:
marcusc@workforcelink.com.
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